Carr, Antley, Kellerhals, Inc.
130 Penmarc Drive, Suite 104
Raleigh, NC 27603
919-832-8994
«PROGRAMS»
CAK CONSTRUCTION ACCOUNTING SYSTEM SYSTEMWIDE
Appearance
The overall system appearance now has a graphical look and
feel.This means that the system is
now more “windows-like”.The screens
are able to use proportional fonts as is the windows standard.While the user can continue to use keyboard
controls (like ESCAPE or F1), there are now buttons to click with the mouse
for lookup, exiting, and other functions that may be used instead.These clickable buttons have a more complete
description as to their use compared to what was available previously.
Main Menu
The CAS main menu can be selected to be a graphical
version or continue to the “classical” version by each individual user.
Menus
Each system menu is enhanced with a “menu bar” at the top
of the menu screen.This menu bar
offers a quick way to exit the system, select another company, or select main
options for that menu.
Configuration
Individual users are able select from a wider range of
color choices.Additionally, users are
able to select specific fonts to be used in their workstation sessions.These choices allow a fair amount of
customization for session appearance that was not previously available.These choices also allow a return to system
defaults with the click of a button.
Printing
Graphics mode printing is now supported.This means that all windows printers are
now supported when printing in graphics mode.Also, “print preview” is supported.This means that the selected report is displayed on the screen before
being printed.At that time, a printer
different than the default can be selected, specific pages can be selected
for printing, or the screen preview can be exiting without printing anything.
Printing
Text mode printing will continue to be supported.This will now be used mostly for older
printers that do not support graphics mode printing (like dot matrix
printers).We will still be able to
print to the screen using Wordpad or Notepare as in the past.We do not anticipate that this will be used
very much after users experience the new graphics mode printing support.
Vendor Lookups
The vendor lookup function has been enhanced throughout
the complete system.Now the vendor
address as well as the name is displayed in the lookup.Also, a search feature has been added.The user is able to enter a search string
which searches across both vendor name and address and displays matches.
Customer Lookups
The customer lookup function has been enhanced throughout
the complete system.Now the customer
address as well as the name is displayed in the lookup.Also, a search feature has been added.The user is able to enter a search string
which searches across both customer name and address and displays matches
Employee Lookups
The employee lookup function has been enhanced throughout
the complete system.Now the employee
address as well as the name is displayed in the lookup.Also, a search feature has been added.The user is able to enter a search string
which searches across both employee name and address and displays matches
General Ledger Lookups
The general ledger lookup function has been enhanced
throughout the complete system.Now
the complete account description and account type is displayed in the
lookup.Also, a search feature has
been added.The user is able to enter
a search string which searches general ledger description and displays
matches
Job Lookups
The job lookup function is enhanced.When the lookup is selected on job number,
only job names are displayed.Selecting a lookup on a specific job then displays the phases for that
job.We believe that this lookup
method for jobs will be much more useful for the users of the system.Also, users will be able to select a lookup
on phase with no job number entered in order to have the job lookup work the
old way.
System Lookups
System lookups and inquiries will now use the mouse scroll
wheel to scroll up or down through the data being displayed, including going
to prior and subsequent screens (like page up and page down).
System Lookups
The entire lookup line will now be highlighted making it
easier to determine the currently chosen lookup line.
Menus
Menus for data entry will always display the “Load Control
Data” information right on the menu for quick reference.
Load Control Data Functions
Dates will be restricted to be within the date ranges
specified in the general ledger “Maintain Dates for Entries” function.
System Updates
System updates are not allowed to continue when the edit
for that system is not current.
System Reports
All reports will now print a “(continued)” line with the
vendor, employee, customer, job, etc. name printed when the data continues to
a next page.This will keep the user
from having to look at a prior page to determine who the data is for.
System Inquires
All system inquiries now have added the ability to print
the current inquiry.
Validate State
The system attempts to validate the state entered in
addresses for employees, customers, and vendors.If an invalid state is detected, the system
displays a warning message allowing the user to make changes or to accept the
current data.
Menu Title Bar
The current CAK application name along with the selected
company name is displayed in the window title bar.
Windows Printer Properties
The windows printer properties will show the name of CAK
print jobs as “CAK” followed by the application which produced that print job
(like Payroll or Accounts Payable).
PROGRESS BILLING SYSTEM
Job Setup
Add new field “Print Cents” for each job.The system will now know when to calculate
and print cents as opposed to rounding to the nearest dollar on a job by job
basis.
New Report
Added “Job Names Listing”.
New Report
Added “Jobs Detail Report”.
Billing Report
Do not print individual line retainage amounts when a percentage
calculation to prevent possible rounding problems.
ACCOUNTS PAYABLE SYSTEM
AP Entry
“Load Control Data” now has a cash in bank general ledger
account added.
AP Entry
Prepaid invoices will now post directly to cash in bank on
the “Purchases Edit” instead of to the accounts payable trade account.This eliminates having to process a “Cash
Disbursements” edit after entering prepaid invoices.
AP Entry
The user will no longer be able to mistakenly enter a
discount percent or amount when entering invoices for subcontractor vendors.
AP Entry
Added logic to allow a “joint vendor” when entering
invoices.
AP Entry
Added the ability to enter a different county for sales
tax reporting on each invoice detail line when entering invoices.
AP Entry
Added the ability to enter units for posting to jobs and
history when entering invoices.
AP Entry
Added the ability to place an invoice in a “Hold” status
when entering invoices.
AP Entry
Added the ability to choose to print an immediate check
for an invoice as it is being entered.
AP Payments
“Load Control Data” now has a cash in bank general ledger
account added.
AP Payments
The ability to enter a total payment amount when selecting
individual invoices for payment for a vendor has been added.The system will automatically select the
earliest invoices up to that amount.Also, when selecting individual invoices a page up capability has been
added.This gives the user the ability
to return to a prior page of invoices when needed.
AP Payments
When selecting individual invoices for payment, the
ability to list the outstanding invoices in either invoice number or invoice
date sequence has been added.
AP Payments
The ability to easily void a check has been added.
AP Payments
When printing checks with more invoices than can be listed
on a single check stub, the user now has the ability to choose to print a
“Remittance Advice” report to attach to the check instead of voiding the
first check and continuing onto a second check and so on.
AP Payments
The ability to reprint selected checks that have already
been printed is added.This is useful
when a problem occurs during the check printing process.For example, if pages jam in the printer
you will no longer have to reprint all checks.Instead, you can just select to reprint the
individual checks that are needed.This will also allow you to select invoices and print a check
immediately and then select other invoices and print other checks later
without having to update the first check.
AP Reports
The master lists now allow either invoice number or
invoice date sequence.Also, the
ability to print payment detail is added.Added totals to reflect AP Trade and Total Outstanding.
AP Reports
The master lists now have the capability to include, exclude,
or print “Hold” invoices only.
AP Reports
The “Aged Totals Inquiry” has the retainange amount added.
AP Reports
The history reports and inquiries have a include payment
data selection added.Also, the
history reports have selections added for from-to general ledger account,
search for, and data sequence.
AP Reports
Added new history report “Check Detail Report”.This report resembles the cash
disbursements edit in appearance but prints from history with selections for
from-to vendor, check number, and/or date as well as other selections.
AP Maintenance
The vendor file listings all have the ability to print in
vendor number or in vendor name sequence added
AP End of Year
1099 printing has from-to vendor selections added.
ACCOUNTS RECEIVABLE SYSTEM
AR Entry
“Load Control Data” now has a cash in bank general ledger
account added.
AR Entry
Prepaid invoices will now post directly to cash in bank on
the “Sales Edit” instead of to the accounts receivable trade account.This eliminates having to process a “Cash
Receipts” edit after entering prepaid invoices.
AR Payments
“Load Control Data” now has a cash in bank general ledger
account added.
AR Payments
The ability to enter a total payment amount when selecting
individual paid invoices for a customer has been added.The system will automatically select the
earliest invoices up to that amount.Also, when selecting individual invoices a page up capability has been
added.This gives the user the ability
to return to a prior page of invoices when needed.
AR Payments
The ability to enter overpayments and unapplied payments
has been added.Unapplied payments are
allowed to reference a job number.Each of these items can be disallowed if needed.
AR Invoice Processing
“Load Control Data” now has a cash in bank general ledger
account added.
AR Invoice Processing
Prepaid invoices will now post directly to cash in bank on
the “Invoice Sales Edit” instead of to the accounts receivable trade
account.This eliminates having to
process a “Cash Receipts” edit after entering prepaid invoices
AR Invoice Processing
Added an invoice history file.Added the ability to reprint an invoice
from the history file at any time.
AR Invoice Processing
When entering a new invoice, added the ability to use an
invoice in the history file as a pattern for easier formatting of the new
invoice.
AR Invoice Processing
Added the ability to generate a time and material invoice
for a job within a range of dates or all dates.
AR Invoice Processing
When entering invoices, added the ability to page the
detail invoice lines up or down.
AR Reports
The master lists now allow either invoice number or
invoice date sequence.Also, the
ability to print payment detail is added.Added totals to reflect AR Trade and Total Outstanding.
AR Reports
The “Aged Totals Inquiry” has the retainange amount added.
AR Reports
The history reports and inquiries have a include payment
data selection added.Also, the
history reports have selections added for from-to general ledger account,
search for, and data sequence.
AR Maintenance
The customer file listings all have the ability to print
in customer number or in customer name sequence added.
CHECK RECONCILIATION
Lookups
Added General Ledger Account lookups.
Select Reconciled Items
Added logic for displaying and selecting individual
items.Also, add the ability to
display an account summary with bank statement and book amounts at any time
(without having to exit the selecting process).
Reconciled Statement
Made headings and totals more descriptive.This report will now more closely resemble
the bank statement itself.
GENERAL LEDGER SYSTEM
Maintain Dates for Entries
Added a new option to allow a beginning and ending
accounting date range.Load Control
Data functions in all applications will be restricted to these dates.This option does not have to be used in you
prefer that the systems work the “old” way.
Journal Entries
Added the ability to automatically reverse journal entries
into a separate selected accounting period.
Journal Entries
Added the ability to enter “D-Debit/C-Credit” for each
entry instead of entering a positive or negative amount.This reverts back to the logic used prior
to version 5 which seemed to be preferred by most users.
General Ledger Closing
Skip a line between journal numbers on the “Transaction
Analysis Report” in order to improve readability.
Financial Statements
“General Ledger” reports are renamed to “Trial Balance”
which is more commonly used and understood.
Financial Statements
Added the ability to print the program generated income
statement and balance sheet formats even after a custom format has been
created using the print control file.
General Ledger Reports
The “Year to Date Transaction Report” will now print a running
balance when the date posted changes.This balance should match the ending balance on the individual monthly
transaction reports.Also, the report
can be printed for dates prior to the current and last fiscal year.
General Ledger Reports
Added a new report “Year to Date Analysis Report”.
General Ledger Reports
The journal entry history report has added selection
options for “search for” and “data sequence”.
Maintenance
Added a new code of “Inactive” for each account.An inactive account will remain in the
chart of accounts and will appear on financial statements, etc. but will not
be included in the lookup lists and no new entries will be allowed to
inactive accounts.
JOB COST SYSTEM
JC Reports
The history reports have a include payment data selection
added as well as a selection added for search for.
JC Reports
The history reports will print the job name for each
job included on the reports even when job billings are not included.
JC Reports
The history reports will print “Closed on MM/DD/YY”
for closed jobs.
JC Reports
The sales tax report now prints subtotals for each
county included on a job.Also, added
a selection printing either “Taxable Amount” or “Invoice Amount”.
JC Reports
Added “Billed on Invoice Number” selection and
printing on “Job History by Date” and “Job History by Src/Number/Reference”
reports.
JC Reports
Added
the printing of a difference column on the “Job Balances Verfication” report.
JC Reports
Added
new report “Detailed Job Units”.
JC Reports
Added
new report “Job Profitability”.
JC Reports
Added
new report “Units Analysis Report”.
JC Reports
Added
new report “Job Names Listing – Expanded”.
JC Reports
Added
the ability to exclude zero lines and to enter a “This Period Beginning Date”
on all job costs reports.
JC Reports
Changed
“Left to Spend” to “PO/Sub Amount Remaining” on all job costs reports.
JC Reports
All
job costs reports will automatically print a default job total line when no
“Z” cost type line has been created for a job.
JC Reports
The
“Detailed Job Costs” and “Projected Job Costs” reports have the ability to
select to print change order detail added.
JC Inquiries
Display
project manager information.
JC Inquiries
Added
this period beginning date.
JC Inquiries
The
inquiries will automatically display a default job total line when no “Z”
cost type line has been created for a job.
Equipment Costs Reports
Added
the ability to exclude zero lines and to enter a “This Period Beginning Date”
on all equipment costs reports.
JC Maintenance
Added
a program to “Delete Zero Amount Phases” for selected jobs.
JC Maintenance
On
“Add/Change Entire Job”, added the ability to go back to a prior line.
JC Maintenance
On
“Close Entire Job” display the dates on oldest and newest transactions as
well as any unposted transactions.
JC Maintenance
Added
new job setup data “Job Header Additional Data”.This data is used in the time and materials
billing portion of accounts receivable invoicing.
PAYROLL SYSTEM
PR Processing
“Load Control Data” now has a cash in bank general ledger
account added.
PR Processing
On “Enter/Change Payroll Data”, make the determination of
“Computer Generated” or “Manual” entry type more automatic.
PR Processing
Remove printing of social security numbers on checks and
direct deposit advice forms.Also,
substitute “*” in place of all but the last three digits of bank account
numbers on the direct deposit advice forms.
PR Processing
Add the ability to create an offsetting debit entry when
creating a direct deposit file.
PR Processing
Added a new report “Missing Employees”.
PR Processing
Update tax tables for all included states to most recent.
PR Processing
Enhanced the calculation of tax exempt payroll deductions
for multiple state employees so that a tax exempt deduction like 401k or
pretax insurance will be spread amongst the state deduction money keys based
on a ratio of earnings by state for that payroll period for that
employee.In the past, this
distribution by state had to be done manually.
PR Processing
The ability to reprint selected checks and direct deposit
advice forms that have already been printed is added.This is useful when a problem occurs during
the printing process.For example, if
pages jam in the printer you will no longer have to reprint all forms.Instead, you can just select to reprint the
individual forms that are needed.
PR Reports
The history reports and inquiries have a include payment
data selection added.Also, the
history reports have selections added for from-to general ledger account,
search for, and data sequence.
PR Reports
Added new history report “Check Detail Report”.This report resembles the payroll check
edit in appearance but prints from history with selections for from-to
employee, check number, and/or date as well as other selections.
PR Reports
Added new report “Employee Time Sheets”.
PR Reports
Combine the two individual workers’ compensation reports
into one option with a selection to select employee details or totals only.
PR Reports
On monthly and quarterly earnings to date reports, added
the ability to exclude zero balance employees.
PR Reports
Added the ability to print certified payroll reports from
prior payroll periods.
PR Reports
Changed “Deductions Remaining Report” to “Amounts
Remaining Report”.This report will
now work for earnings money keys as well as deduction money keys.
PR Maintenance
The employee file listings all have the ability to print
in employee number or in employee name sequence added.
PR Maintenance
Added new report “Employee Hire Date”.
PR Maintenance
Added new report “Current Pay Rate”.
PR Maintenance
Added new report “Current Pay Rate and History”.
PR End of Quarter
Added 941 report with 2005 format.This also adds the printing of schedule B.
PR End of Quarter
Added new report “Payroll Quarterly State Withholding
Schedule”.
PR End of Quarter
Added new option “Create North Carolina SUI Transmittal
File and Report”.This will allow the
user to create a file containing NC unemployment data for transmission.Also, a report can be printed which prints
the amounts contained in the transmittal file.
PR End of Year
Added 2006 updates for W2 magnetic media reporting.
OTHER SYSTEMS
Export Job Data
The Fixes and Utilities System has a new option added to
export job data to a .CSV file which can be easily imported into a
spreadsheet or other program.
Fix and Utilities System
Additional options are added to validate data, etc.
Main Menu
Various system functions are collected onto a “System Settings
and Administrative Tasks” menu which is accessed from the CAK main system
menu.