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Whats new in 6.1

Carr, Antley, Kellerhals, Inc.
130 Penmarc Drive, Suite 104
Raleigh, NC 27603
919-832-8994
 
 
«PROGRAMS»

 

CAK CONSTRUCTION ACCOUNTING SYSTEM SYSTEMWIDE

 

Appearance

The overall system appearance now has a graphical look and feel.  This means that the system is now more “windows-like”.  The screens are able to use proportional fonts as is the windows standard.  While the user can continue to use keyboard controls (like ESCAPE or F1), there are now buttons to click with the mouse for lookup, exiting, and other functions that may be used instead.  These clickable buttons have a more complete description as to their use compared to what was available previously.

 

Main Menu

The CAS main menu can be selected to be a graphical version or continue to the “classical” version by each individual user.

 

Menus

Each system menu is enhanced with a “menu bar” at the top of the menu screen.  This menu bar offers a quick way to exit the system, select another company, or select main options for that menu.

 

Configuration

Individual users are able select from a wider range of color choices.  Additionally, users are able to select specific fonts to be used in their workstation sessions.  These choices allow a fair amount of customization for session appearance that was not previously available.  These choices also allow a return to system defaults with the click of a button.

 

Printing

Graphics mode printing is now supported.  This means that all windows printers are now supported when printing in graphics mode.  Also, “print preview” is supported.  This means that the selected report is displayed on the screen before being printed.  At that time, a printer different than the default can be selected, specific pages can be selected for printing, or the screen preview can be exiting without printing anything.

 

Printing

Text mode printing will continue to be supported.  This will now be used mostly for older printers that do not support graphics mode printing (like dot matrix printers).  We will still be able to print to the screen using Wordpad or Notepare as in the past.  We do not anticipate that this will be used very much after users experience the new graphics mode printing support.

 

Vendor Lookups

The vendor lookup function has been enhanced throughout the complete system.  Now the vendor address as well as the name is displayed in the lookup.  Also, a search feature has been added.  The user is able to enter a search string which searches across both vendor name and address and displays matches.

 

Customer Lookups

The customer lookup function has been enhanced throughout the complete system.  Now the customer address as well as the name is displayed in the lookup.  Also, a search feature has been added.  The user is able to enter a search string which searches across both customer name and address and displays matches

 

Employee Lookups

The employee lookup function has been enhanced throughout the complete system.  Now the employee address as well as the name is displayed in the lookup.  Also, a search feature has been added.  The user is able to enter a search string which searches across both employee name and address and displays matches

 

General Ledger Lookups

The general ledger lookup function has been enhanced throughout the complete system.  Now the complete account description and account type is displayed in the lookup.  Also, a search feature has been added.  The user is able to enter a search string which searches general ledger description and displays matches

 

Job Lookups

The job lookup function is enhanced.  When the lookup is selected on job number, only job names are displayed.  Selecting a lookup on a specific job then displays the phases for that job.  We believe that this lookup method for jobs will be much more useful for the users of the system.  Also, users will be able to select a lookup on phase with no job number entered in order to have the job lookup work the old way.

 

System Lookups

System lookups and inquiries will now use the mouse scroll wheel to scroll up or down through the data being displayed, including going to prior and subsequent screens (like page up and page down).

 

System Lookups

The entire lookup line will now be highlighted making it easier to determine the currently chosen lookup line.

 

Menus

Menus for data entry will always display the “Load Control Data” information right on the menu for quick reference.

 

Load Control Data Functions

Dates will be restricted to be within the date ranges specified in the general ledger “Maintain Dates for Entries” function.

 

System Updates

System updates are not allowed to continue when the edit for that system is not current.

 

System Reports

All reports will now print a “(continued)” line with the vendor, employee, customer, job, etc. name printed when the data continues to a next page.  This will keep the user from having to look at a prior page to determine who the data is for.

 

System Inquires

All system inquiries now have added the ability to print the current inquiry.

 

Validate State

The system attempts to validate the state entered in addresses for employees, customers, and vendors.  If an invalid state is detected, the system displays a warning message allowing the user to make changes or to accept the current data.

 

Menu Title Bar

The current CAK application name along with the selected company name is displayed in the window title bar.

 

Windows Printer Properties

The windows printer properties will show the name of CAK print jobs as “CAK” followed by the application which produced that print job (like Payroll or Accounts Payable).

 

 

 

 

 

PROGRESS BILLING SYSTEM

 

Job Setup

Add new field “Print Cents” for each job.  The system will now know when to calculate and print cents as opposed to rounding to the nearest dollar on a job by job basis.

 

New Report

Added “Job Names Listing”.

 

New Report

Added “Jobs Detail Report”.

 

Billing Report

Do not print individual line retainage amounts when a percentage calculation to prevent possible rounding problems.

 

 

 

 

 

ACCOUNTS PAYABLE SYSTEM

 

AP Entry

“Load Control Data” now has a cash in bank general ledger account added.

 

AP Entry

Prepaid invoices will now post directly to cash in bank on the “Purchases Edit” instead of to the accounts payable trade account.  This eliminates having to process a “Cash Disbursements” edit after entering prepaid invoices.

 

AP Entry

The user will no longer be able to mistakenly enter a discount percent or amount when entering invoices for subcontractor vendors.

 

AP Entry

Added logic to allow a “joint vendor” when entering invoices.

 

AP Entry

Added the ability to enter a different county for sales tax reporting on each invoice detail line when entering invoices.

 

AP Entry

Added the ability to enter units for posting to jobs and history when entering invoices.

 

AP Entry

Added the ability to place an invoice in a “Hold” status when entering invoices.

 

AP Entry

Added the ability to choose to print an immediate check for an invoice as it is being entered.

 

AP Payments

“Load Control Data” now has a cash in bank general ledger account added.

 

AP Payments

The ability to enter a total payment amount when selecting individual invoices for payment for a vendor has been added.  The system will automatically select the earliest invoices up to that amount.  Also, when selecting individual invoices a page up capability has been added.  This gives the user the ability to return to a prior page of invoices when needed.

 

AP Payments

When selecting individual invoices for payment, the ability to list the outstanding invoices in either invoice number or invoice date sequence has been added.

 

AP Payments

The ability to easily void a check has been added.

 

AP Payments

When printing checks with more invoices than can be listed on a single check stub, the user now has the ability to choose to print a “Remittance Advice” report to attach to the check instead of voiding the first check and continuing onto a second check and so on.

 

AP Payments

The ability to reprint selected checks that have already been printed is added.  This is useful when a problem occurs during the check printing process.  For example, if pages jam in the printer you will no longer have to reprint all checks.  Instead, you can just select to reprint the individual checks that are needed.  This will also allow you to select invoices and print a check immediately and then select other invoices and print other checks later without having to update the first check.

 

AP Reports

The master lists now allow either invoice number or invoice date sequence.  Also, the ability to print payment detail is added.  Added totals to reflect AP Trade and Total Outstanding.

 

AP Reports

The master lists now have the capability to include, exclude, or print “Hold” invoices only.

 

AP Reports

The “Aged Totals Inquiry” has the retainange amount added.

 

AP Reports

The history reports and inquiries have a include payment data selection added.  Also, the history reports have selections added for from-to general ledger account, search for, and data sequence.

 

AP Reports

Added new history report “Check Detail Report”.  This report resembles the cash disbursements edit in appearance but prints from history with selections for from-to vendor, check number, and/or date as well as other selections.

 

AP Maintenance

The vendor file listings all have the ability to print in vendor number or in vendor name sequence added

 

AP End of Year

1099 printing has from-to vendor selections added.

 

 

 

 

 

ACCOUNTS RECEIVABLE SYSTEM

 

AR Entry

“Load Control Data” now has a cash in bank general ledger account added.

 

AR Entry

Prepaid invoices will now post directly to cash in bank on the “Sales Edit” instead of to the accounts receivable trade account.  This eliminates having to process a “Cash Receipts” edit after entering prepaid invoices.

 

AR Payments

“Load Control Data” now has a cash in bank general ledger account added.

 

AR Payments

The ability to enter a total payment amount when selecting individual paid invoices for a customer has been added.  The system will automatically select the earliest invoices up to that amount.  Also, when selecting individual invoices a page up capability has been added.  This gives the user the ability to return to a prior page of invoices when needed.

 

AR Payments

The ability to enter overpayments and unapplied payments has been added.  Unapplied payments are allowed to reference a job number.  Each of these items can be disallowed if needed.

 

AR Invoice Processing

“Load Control Data” now has a cash in bank general ledger account added.

 

AR Invoice Processing

Prepaid invoices will now post directly to cash in bank on the “Invoice Sales Edit” instead of to the accounts receivable trade account.  This eliminates having to process a “Cash Receipts” edit after entering prepaid invoices

 

AR Invoice Processing

Added an invoice history file.  Added the ability to reprint an invoice from the history file at any time.

 

AR Invoice Processing

When entering a new invoice, added the ability to use an invoice in the history file as a pattern for easier formatting of the new invoice.

 

AR Invoice Processing

Added the ability to generate a time and material invoice for a job within a range of dates or all dates.

 

AR Invoice Processing

When entering invoices, added the ability to page the detail invoice lines up or down.

 

AR Reports

The master lists now allow either invoice number or invoice date sequence.  Also, the ability to print payment detail is added.  Added totals to reflect AR Trade and Total Outstanding.

 

AR Reports

The “Aged Totals Inquiry” has the retainange amount added.

 

AR Reports

The history reports and inquiries have a include payment data selection added.  Also, the history reports have selections added for from-to general ledger account, search for, and data sequence.

 

AR Maintenance

The customer file listings all have the ability to print in customer number or in customer name sequence added.

 

 

 

 

 

CHECK RECONCILIATION

 

Lookups

Added General Ledger Account lookups.

 

Select Reconciled Items

Added logic for displaying and selecting individual items.  Also, add the ability to display an account summary with bank statement and book amounts at any time (without having to exit the selecting process).

 

Reconciled Statement

Made headings and totals more descriptive.  This report will now more closely resemble the bank statement itself.

 

 

 

 

 

GENERAL LEDGER SYSTEM

 

Maintain Dates for Entries

Added a new option to allow a beginning and ending accounting date range.  Load Control Data functions in all applications will be restricted to these dates.  This option does not have to be used in you prefer that the systems work the “old” way.

 

Journal Entries

Added the ability to automatically reverse journal entries into a separate selected accounting period.

 

Journal Entries

Added the ability to enter “D-Debit/C-Credit” for each entry instead of entering a positive or negative amount.  This reverts back to the logic used prior to version 5 which seemed to be preferred by most users.

 

General Ledger Closing

Skip a line between journal numbers on the “Transaction Analysis Report” in order to improve readability.

 

Financial Statements

“General Ledger” reports are renamed to “Trial Balance” which is more commonly used and understood.

 

Financial Statements

Added the ability to print the program generated income statement and balance sheet formats even after a custom format has been created using the print control file.

 

General Ledger Reports

The “Year to Date Transaction Report” will now print a running balance when the date posted changes.  This balance should match the ending balance on the individual monthly transaction reports.  Also, the report can be printed for dates prior to the current and last fiscal year.

 

General Ledger Reports

Added a new report “Year to Date Analysis Report”.

 

General Ledger Reports

The journal entry history report has added selection options for “search for” and “data sequence”.

 

Maintenance

Added a new code of “Inactive” for each account.  An inactive account will remain in the chart of accounts and will appear on financial statements, etc. but will not be included in the lookup lists and no new entries will be allowed to inactive accounts.

 

 

 

 

 

JOB COST SYSTEM

 

JC Reports

The history reports have a include payment data selection added as well as a selection added for search for.

 

JC Reports

The history reports will print the job name for each job included on the reports even when job billings are not included.

 

JC Reports

The history reports will print “Closed on MM/DD/YY” for closed jobs.

 

JC Reports

The sales tax report now prints subtotals for each county included on a job.  Also, added a selection printing either “Taxable Amount” or “Invoice Amount”.

 

JC Reports

Added “Billed on Invoice Number” selection and printing on “Job History by Date” and “Job History by Src/Number/Reference” reports.

 

JC Reports

Added the printing of a difference column on the “Job Balances Verfication” report.

 

JC Reports

Added new report “Detailed Job Units”.

 

JC Reports

Added new report “Job Profitability”.

 

JC Reports

Added new report “Units Analysis Report”.

 

JC Reports

Added new report “Job Names Listing – Expanded”.

 

JC Reports

Added the ability to exclude zero lines and to enter a “This Period Beginning Date” on all job costs reports.

 

JC Reports

Changed “Left to Spend” to “PO/Sub Amount Remaining” on all job costs reports.

JC Reports

All job costs reports will automatically print a default job total line when no “Z” cost type line has been created for a job.

 

JC Reports

The “Detailed Job Costs” and “Projected Job Costs” reports have the ability to select to print change order detail added.

 

JC Inquiries

Display project manager information.

 

JC Inquiries

Added this period beginning date.

 

JC Inquiries

The inquiries will automatically display a default job total line when no “Z” cost type line has been created for a job.

 

Equipment Costs Reports

Added the ability to exclude zero lines and to enter a “This Period Beginning Date” on all equipment costs reports.

 

JC Maintenance

Added a program to “Delete Zero Amount Phases” for selected jobs.

 

JC Maintenance

On “Add/Change Entire Job”, added the ability to go back to a prior line.

 

JC Maintenance

On “Close Entire Job” display the dates on oldest and newest transactions as well as any unposted transactions.

 

JC Maintenance

Added new job setup data “Job Header Additional Data”.  This data is used in the time and materials billing portion of accounts receivable invoicing.

 

 

 

 

 

PAYROLL SYSTEM

 

PR Processing

“Load Control Data” now has a cash in bank general ledger account added.

 

PR Processing

On “Enter/Change Payroll Data”, make the determination of “Computer Generated” or “Manual” entry type more automatic.

 

PR Processing

Remove printing of social security numbers on checks and direct deposit advice forms.  Also, substitute “*” in place of all but the last three digits of bank account numbers on the direct deposit advice forms.

 

PR Processing

Add the ability to create an offsetting debit entry when creating a direct deposit file.

 

PR Processing

Added a new report “Missing Employees”.

PR Processing

Update tax tables for all included states to most recent.

 

PR Processing

Enhanced the calculation of tax exempt payroll deductions for multiple state employees so that a tax exempt deduction like 401k or pretax insurance will be spread amongst the state deduction money keys based on a ratio of earnings by state for that payroll period for that employee.  In the past, this distribution by state had to be done manually.

 

PR Processing

The ability to reprint selected checks and direct deposit advice forms that have already been printed is added.  This is useful when a problem occurs during the printing process.  For example, if pages jam in the printer you will no longer have to reprint all forms.  Instead, you can just select to reprint the individual forms that are needed.

 

PR Reports

The history reports and inquiries have a include payment data selection added.  Also, the history reports have selections added for from-to general ledger account, search for, and data sequence.

 

PR Reports

Added new history report “Check Detail Report”.  This report resembles the payroll check edit in appearance but prints from history with selections for from-to employee, check number, and/or date as well as other selections.

 

PR Reports

Added new report “Employee Time Sheets”.

 

PR Reports

Combine the two individual workers’ compensation reports into one option with a selection to select employee details or totals only.

 

PR Reports

On monthly and quarterly earnings to date reports, added the ability to exclude zero balance employees.

 

PR Reports

Added the ability to print certified payroll reports from prior payroll periods.

 

PR Reports

Changed “Deductions Remaining Report” to “Amounts Remaining Report”.  This report will now work for earnings money keys as well as deduction money keys.

 

PR Maintenance

The employee file listings all have the ability to print in employee number or in employee name sequence added.

 

PR Maintenance

Added new report “Employee Hire Date”.

 

PR Maintenance

Added new report “Current Pay Rate”.

 

PR Maintenance

Added new report “Current Pay Rate and History”.

 

PR End of Quarter

Added 941 report with 2005 format.  This also adds the printing of schedule B.

 

PR End of Quarter

Added new report “Payroll Quarterly State Withholding Schedule”.

 

PR End of Quarter

Added new option “Create North Carolina SUI Transmittal File and Report”.  This will allow the user to create a file containing NC unemployment data for transmission.  Also, a report can be printed which prints the amounts contained in the transmittal file.

 

PR End of Year

Added 2006 updates for W2 magnetic media reporting.

 

 

 

 

 

OTHER SYSTEMS

 

Export Job Data

The Fixes and Utilities System has a new option added to export job data to a .CSV file which can be easily imported into a spreadsheet or other program.

 

Fix and Utilities System

Additional options are added to validate data, etc.

 

Main Menu

Various system functions are collected onto a “System Settings and Administrative Tasks” menu which is accessed from the CAK main system menu.

 

 

 


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